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Seasonal Staff Recruiter

JOB DESCRIPTION
Title: Seasonal Staff Recruiter
Department: Program
Reports to: Director of Programs
MISSION STATEMENT
We exist “to inspire Christ-like change through Outdoor Adventure, Authentic Relationships, and Biblical Truth,” and to use our mission to change the world.
Community
The makeup of our community determines a large part of what it is like to live and work here. We have about 80 people who live on-site year-round, consisting of full-time staff, their families, gap-year students, and retreat guides. Since we are far from any large towns or cities, all of our full-time staff live on-site. One example of our distance from town is that it takes 1 hour and 15 minutes to get to the closest Walmart in Kerrville. Camp Eagle is a beautiful place with many natural resources but calls for somewhat remote living. Our staff is fairly active and involved in our community and ministry. Generally, we like good food, playing outdoors, and working hard as we are very passionate about our mission statement. We encourage applicants, at a further stage in the hiring process, to visit and ask many questions from various staff about what it is like to live and work here. We are the first to admit that as a community we have many shortcomings but hope to use even those to serve Jesus Christ. Does that sound like something you want to do?
What We Believe
For a detailed description of what we believe, please visit our website https://campeagle.org/who-we-are
Job Purpose:
To fulfill our mission by ensuring we are attracting, developing, and retaining a healthy community of summer staff who are valuable contributors to our mission.
To fulfill our mission by ensuring we are engaged in unique, aggressive, and relational recruiting.
Job Duties:
Develop and maintain a recruiting process that is best-in-industry, within its means, and ensure it is implemented with excellence
Work hard to write those processes down in a clear and organized manner, making them easily teachable
Create and maintain a written standard of overarching goals for hiring each year (i.e. minimum number of staff to attend various events, type and amount of material and equipment for staff to take to events, number of staff to hire per department, the maximum length of time before communication to applicants at each stage of the hiring process, etc)
Develop ways to hold hiring staff accountable to the above goals and processes
Visually represent those goals in the workplace, frequently educating our staff in staff meetings and ad-hoc meetings as to our success or failure in working towards those goals
Work with the Director of Programs to ascertain the desired number of summer staff to hire in each department each year
Create and maintain a recruiting calendar, communicating with all staff involved to ensure they are participating according to goals set by their supervisor (e.g. minimum number of days on the road)
Each year, communicate with camp fair organizers at schools and our staff for our attendance, planning out the details
Become fluent with using Salesforce for recruiting campaigns, application tracking system (ATS), and customer relationship management (CRM) functions
Work with the Shared Service IT team to troubleshoot ATS for any issues.
Frequently monitor recruiting campaigns for follow-through, according to training documentation, and hold others accountable for following through
Work in conjunction with staff at other campuses to partner with them to participate in marketing and recruiting in such a way as to gain excellence and efficiency, sharing resources
Develop swag to be used on the recruiting trail
In conjunction with the retail manager, decide what merchandise will be taken on the road for recruiting purposes
Regularly and frequently stay up to date with your recruiting budget, ensuring overspending doesn’t occur
Keep in tension, the needs and desires for increasing the recruiting budget to increase recruiting excellence with wise use of our financial resources, aiming to strike a balance between the two
Communicate weekly with recruiters at other campuses so each recruiter can be up to date with possible lessons that we are all learning while looking for possible ways to partner that would increase our excellence in recruiting and/or efficiency
Work in conjunction with the social media team and program directors to suggest social media campaigns that might support our recruiting and marketing efforts – while understanding that the social media team should be leading this effort
Work in conjunction with the media team and program directors to coordinate print pieces for recruiting purposes – understanding all deadlines and providing feedback on pieces and timeliness of production
Travel for about 50 days of our retreat season to recruit summer staff
Conduct first-round interviews for summer staff recruits to maintain a significant amount of relationships with summer staff and to ensure our screening for these applicants is consistent with our Child Protection Plan
Develop and maintain training material for our hiring staff to ensure excellent processes
Regularly provide yearly training for our hiring staff to ensure excellent hiring processes
Occasionally provide in-service training to maintain excellent hiring processes
Oversee the entire hiring process of all summer staff, ensuring that all hiring staff are following the hiring process, especially on time and with good recordkeeping
Work with our Human Resources staff to ensure our hiring processes are legal and following best practices, at least once per year and when we have any hiring policy or process changes
Understand hiring liabilities and work to make sure our hiring processes minimize those liabilities (e.g. we do not want to discriminate)
In coordination with department heads who hire summer staff, develop methods for serving and loving summer staff in a way that develops and retains them and makes them feel heard and loved (e.g. prayer, one-on-one, HAF homes, a day off events, special meals prepared by community members, a special trip to a local restaurant)
Communicate with Camp Eagle community members, early and often, about opportunities to engage with summer staff before, during, and after the summer (e.g. prayer, one-on-ones, HAF homes, Home For The Holidays)
Regularly conduct weekly surveys with our summer staff, learning from them about how the summer is going and their health
Communicate survey responses regularly with their supervisors, looking for trends that we can address
Conduct a broader and more in-depth survey twice per summer for all summer staff, ensuring a high response rate, and questions that help you learn the best way to fulfill our mission by ensuring we are attracting, developing, and retaining a healthy community of summer staff who are valuable contributors to our mission
Develop meaningful relationships with summer staff
Develop a returning staff program that is industry-leading and ensure its implementation
Have a goal to have one of the highest returning staff percentages in the camping industry
Develop a campus representative program that is highly sought after, is industry-leading, and ensure its implementation
Regularly seek out industry professionals at least once per year, to learn and apply their best practices to our recruiting and marketing processes – within means and as long as their best practices are in line with our mission, vision, and values
When applicable, manage a recruiting and marketing intern according to Camp Eagle’s mission, vision, values, playbook, and management “triangle” working to develop them professionally
Infrequently facilitate or assist with groups during the busier parts of the retreat season
Stay up to date with skillful screening practices, always looking for red flags of current and potential summer staff and communicating those red flags with their supervisor and leadership quickly OR screening them from the hiring process
Work to make sure all hiring staff are also following the same skillful screening practices and communicating red flags in the same way
Other Duties of ALL Camp Eagle Staff:
Camp Eagle operates year-round. We have guests on the premises almost every day of the year. Serving guests is our number one priority, and therefore ALL staff will participate in guest service in some capacity. Tasks may include: cooking, cleaning, facilitating group activities, running retail locations, general maintenance of camp property, and work projects as needed. There are often groups here on weekends and all staff members will be required to work certain weekends as needed.
Education, Abilities, Skills, Experience:
The “ideal” candidate will have:
Bachelor’s degree or 3-4 years experience in camping
1-2 years experience in recruiting or face-to-face marketing
Proficient in learning new computer systems, data entry, and organization of data gathered from trips
Willingness to perform routine tasks regularly and on time, with deadlines weekly and monthly for most tasks
Comfortable in speaking to large groups of people and enjoys one one-on-one conversation
Creative thinker and up-to-date on what is trending
Servant’s heart
Organized
Understand the importance of good recordkeeping
Excellent personal hygiene and manners to represent camp well at all times while on duty
Embodies Camp Eagle’s mission, vision, and values, and communicates them often and easily in the hiring and recruiting process in an easy relational manner
Skilled at a professional representation of camp
Comfortable on the phone, conducting interviews
Attitude of enthusiasm, initiative, willingness to learn, integrity, flexibility
Ability to relate to kid, youth, and adult guests in a professional and friendly manner
Ability to work well on a team
Strong desire for healthy communication between staff and potential staff
When delegating tasks, delegate in a way that invokes a healthy response
Excellent managerial skills and experience in providing a positive work environment for intern/s and/or campus representatives
Strong sense of stewardship

Work Context:
This job will be performed both on and off Camp Eagle’s main campus.
Travel:
Will travel up to 30% of every month to pre-scheduled appointments with schools, churches, and student ministries throughout the region.


Physical Demands:
Ability to drive long distances, work outside in any and all weather conditions, and sit or stand for long periods of time
Ability to frequently lift, carry, and setup recruiting and marketing equipment and material
Ability to traverse camp property, including navigating uneven, rugged, and varied terrain in outdoor settings
Work Environment:
Will consistently work indoors between marketing trips, but occasionally be asked to fill in throughout camp, including outdoors in unfavorable weather conditions
Compensation:
Salary, On-site housing, medical insurance, 401(k) retirement package after one year, paid vacation time, basic utilities, and some meals are provided on and off camp
Disclaimer:
This Job Description is not a complete reflection of all that this job will require of you. Please be aware that a “one team” mindset is crucial for this position; often all hands will be called on deck and you will be asked to serve long days with a gracious attitude towards staff and guests.

Time:  Full-Time Year Round
Salary:  Paid
Category:  Public Relations/Marketing

Updated: 1/14/2025 3:07:45 PM